Free Cover Letter Templates for Microsoft Word
A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in way that makes it clear that you’re the best candidate for the job?
Cover letter templates can help. A template will give you a "fill in the blank" format you can use to create your own letter to send with your resume when you apply for a job.
It will save you a few steps and help you structure your letter in a professional way.
Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program, to use to create cover letters for jobs. Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.
Not a Microsoft user? Google Docs also has free template samples available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and formatting your cover letter.
Free Microsoft Word Cover Letter Templates
There are a variety of templates available for Microsoft Word. Template options include general cover letters and both job- and career-specific cover letter samples.
For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.
Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.
It’s important to be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. Ideally, your experience should stand out to the hiring manager, not your stylistic choices.
To Access Cover Letters From Your Computer:
Open Microsoft Word, then click on:
Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided.
How to Access the Microsoft Cover Letter Templates
If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access cover letter templates via Microsoft Office Online. These templates are free and editable online.
Visit the Microsoft Cover Letter Templates website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.
Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter.
There are also sets, which include matching resumes and cover letters, available to use.
Use the Template to Create a Customized Cover Letter
Once you have downloaded or opened a cover letter template file, type over the text in the file to create your own, personalized cover letter.
The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.
It's a good idea to include additional details about your qualifications and experience. Take the time to match your qualifications to the job description. Include keywords related to your skills and achievements.
To customize your cover letter further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them as soon as possible in the cover letter. Employee referrals carry a lot of weight with hiring managers.
Double-check to make sure there is none of the template information left in your final saved version.
Carefully proofread for grammar and typographical errors before saving and sending your cover letter.
To avoid sending a blank template or the wrong version of your cover letter, choose a file name that’s easy to remember. It should always include your name, and may also contain the name of the position to which you’re applying. Avoid version numbers and cutesy nicknames.
More Templates for Resumes and Letters
More Microsoft Letter Templates
Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank you letters, interview letters, and a variety of business letters.
Microsoft Word Resume Templates
Microsoft resume templates are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.
A simple cover letter template is a tool meant to guide you. It isn’t a complete cover letter, so you can’t fully depend on it until you make a few changes in the content. Because it is a user’s guide tool, an Employment Cover Letter Templates will give you a clear understand about what should and shouldn’t go into a cover letter.
Simple cover letters are easy to write. So easy, in fact, you don’t have to think too much. Although simple Cover Letter Templates aren’t target specific, the general description must be clear and convincing. The language used in writing should be simple; a potential employer shouldn’t struggle to understand what you are trying to communicate.
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What to Include in a Cover Letter?
Whether you are writing Biology Cover Letters or a part time job cover letters, it is important that you include in it all the essential segments. This would make it easier for the office manager or the authoritative person concerned to understand the gist of your proposal and file it accordingly. Here is what should be included in a perfect cover letter.
- Your name and contact information
- Name of the person to whom it is addressed along with contact details
- A proper salutation
- The relevant details. Like if the cover letter is to apply for an apprenticeship in a restaurant, you need to elaborate on your qualifications. On the other hand, if the cover letter accompanies a chemical engineering project, you should explain the project and the various steps followed by you
- A proper and impressive closing
How to Write a Successful Covering Letter?
A cover letter can make or break your chances of making an impact over the reader. Thus, you need to put in some effort to write an impressive covering letter. Here is how you can go about this.
- Before writing the cover letter, it would be a good idea to do some research. Like if you are writing a Legal Cover Letter , researching about the case you may be addressing would give you some fodder for the content
- The opening of the cover letter should be strong as this will help you grab the attention of the reader
- Give some emphasis on the issue that is being addressed. For example if you are applying for a job at a restaurant or a hotel, talk about your hospitality
- Be enthusiastic about what you are trying to convey to the reader. Like, when applying for a real estate job, show some excitement about the job and explain what your approach towards it would be
How to Write a Cover Letter in Different Ways?
There are a number of ways in which a cover letter can be written. You can get a brief idea of this by taking a look at the different types of cover letter templates like Accounting Cover Letters etc that are readily available online. Here is how you can write cover letter in different ways.
- Email Cover Letter: In this you really don’t have to worry about adding contact information. You can start directly with salutation, followed by the content and then the conclusion.
- Cover Letter on Paper: In such types of cover letter should best be written on a letter head. In case, you don’t have one, just design one with your name and contact details. Write the details of the person to whom the letter is being addressed below this and then start off with the letter.
Tips for Writing Cover Letters
Writing a cover letter is no mean task which is why you can surely do with some helpful tips. Listed below are a few of these.
- If you are using a template to draft your cover letter, make sure that you pick the perfect one. For example you can’t use a real estate cover letter if you are writing a Flight Attendant Cover Letter
- Make sure to address the letter correctly. Instead of writing the phrase “To whomsoever it may concern”, find out to whom the letter should be addressed
- Don’t forget to follow the right format when drafting the cover letter. The format and the layout of the letter is what the reader sees first.
- Thus, these have to be perfect Any kind of errors and spelling mistakes are just not allowed in a cover letter. So, make sure to proofread and edit it before mailing it
There are a wide range of cover letter templates available online that make it easier for you to draft a cover letter. These include legal cover letter templates, Software Developer Cover Letter Template etc. The use of a cover letter is to
- Fill in any gaps that may be there is the proposal or resume that accompanies the letter
- Give the reader a sneak peek into what you have to offer
- Impress the person with your communication skills and grab his attention
Cover letters are used for
- Applying for a job
- Submitting a project
- Sending a proposal
- Requesting funds
In case you are not sure how to draft a cover letter, go ahead and check out our vast collection of cover letter templates. You can find everything from job cover letter to Hair Stylist Cover Letter here. These are easy to download and customize, thus ensuring that you can quickly come up with a professional looking and unique cover letter.
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